New lab member on boarding plan

Here is a list of todo’s for the Huang Lab new members

  • Join email distribution lists
    • Contact: Jill Doucette <jilldoucette@atgu.mgh.harvard.edu>
  • Join the ATGU Slack
    • Contact: Jill Doucette <jilldoucette@atgu.mgh.harvard.edu>
  • Join the Huang Lab Slack
    • Contact: Alice Zheng <azheng@broadinstitute.org>
    • Once added, most project channels are public and can be browsed and joined by yourself. Hailiang will add you to the private channels if needed (often these channels are locked due to the data sharing restrictions).
  • Join the Huang Lab UGER space
    • Contact: Sam Bryant <sbryant@broadinstitute.org>
    • Details: https://huanglab.ac/huang-lab-space-broad-uger/
  • Join the Huang Lab Google Cloud
    • Contact: Sam Bryant <sbryant@broadinstitute.org>
    • Request to be added to the Huang Lab general project with “Editor” access
    • If needed Hailiang will add you to other Google projects
  • For administrative help, email: Admin@atgu.mgh.harvard.edu
  • Note Re Google Drive and Dropbox
    • MGH employees have access to Dropbox enterprise (unlimited space). Use your MGH email address to access
    • Broad employees have access to Google Drive Business (unlimited space). Use your Broad email address to access

Meeting Free Weeks

Inspired by Heidi’s proposal (World View on this in Nature), the Huang lab, with other ATGU labs, has the following meeting free week policy.

Ever feel like you can’t get any work done because you are in too many meetings and phone calls? We feel it too and have now launched “meeting free weeks” to combat this. A week without interruption means a week of productivity.  We aim to do meeting free weeks once per quarter, trying to avoid major genomics meetings and also alternating which week of the month we hit to avoid interrupting the same monthly meetings. Below is the schedule for the next year: 

May 25-29 – 4th week

August 3-7 – 1st week

November 16-20 – 3rd week

Guidance for implementing meeting free weeks:

Plan ahead! Block the weeks on your calendar now and start moving or canceling meetings per guidance here

  • Cancel weekly meetings and don’t schedule new meetings in these weeks
  • Reschedule monthly meetings to a different week (or cancel) – schedule alternates 1st, 2nd, 3rd, 4th weeks so monthly meetings are only disrupted 1X/year
  • For already scheduled meetings, try to move them if possible, but it’s OK to keep difficult-to-schedule meetings
  • Once the week arrives, ad hoc meetings are allowed at the discretion of the supervisor/team leads, to accomplish work planned for the meeting free week x
  • A nice write-up about meeting free weeks is here: How to Implement a Meeting-Free Week at Your Company

More info: http://broad.io/MeetingFreeWeek